Project management tools
The right project management tool can transform your team’s operations and streamline workflows. Browse some of the top project management tools in our guide.
By: Amanda Phagan, Edited by: Joey Morris
Last updated: June 25, 2025
If you've ever used a project management tool to streamline tasks, automate processes, or foster team collaboration, you may already know how helpful this type of software can be.
No two project management tools are exactly alike, though. So if your team's processes could use some optimization, check out our breakdown of the most popular project management tools below.
Top project management tools
A project management tool can help your organization track to-do lists, set deadlines, encourage cross-functional collaboration, and plan projects. While some tools are best suited for specific functional groups or industries, most are versatile enough to meet all types of teams' needs. Some of the top project management tools include:
- Asana: Best for robust project tracking, team collaboration, and customizable workflows across medium and large teams.
- ClickUp: Best for versatile teams that need project management enhanced by artificial intelligence (AI), time tracking, and goal-setting options.
- Monday.com: Best for flexible project planning, workflow automation, task tracking, and team collaboration with color-coded data visualization tools.
- Basecamp: Best for small and medium teams that prefer to keep project management, client communication, and task management as simple and streamlined as possible.
- Smartsheet: Best for combining project management and spreadsheet capabilities with task tracking, resource allocation, and intuitive reporting.
- Jira: Best for software development, information technology (IT) support, and web design teams that require Agile project management and issue tracking with prioritization.
- Trello: Best for visual task management and dispersed team collaboration using a simple interface.
- Wrike: Best for robust project planning, collaboration features, and real-time updates; suitable for teams of all sizes.
Asana
Asana is best known for fostering collaboration through dynamic features like personalized kanban boards, to-do lists, timelines, and charts. You can segment workflows by team and/or project and assign work to colleagues.
Each user's dashboard is customizable — you can add and remove widgets such as task lists, goals, portfolios, and status updates. Asana also offers reporting and insights tailored to your team's goals.
Top Asana features
- Workflow automation: You can set rules and dependencies that automatically deploy after a user takes specific actions.
- Easy collaboration: Adding a user as a collaborator or assignee on a task ensures everyone is on the same page.
- Robust connectivity: Connect Asana to more than 200 productivity apps like Slack and Microsoft Outlook.
- Delightful touches: Choose to enable “celebrations" — jubilant animations featuring mystical creatures — when users complete tasks.
- Integrated AI: Asana AI offers “smart" summaries, fields, and digests.
How many companies use Asana?
Asana has 2.5 million active monthly users, including many global brands with medium to large teams.
Asana pricing
- Personal
- Free
- Basic task management for individuals
- Starter
- ~$10.99 a month per user
- Workflow builder with up to 250 automations per month
- Advanced
- ~$24.99 a month per user
- Manage projects, portfolios, and goals with up to 25,000 automations per month
- Enterprise
- Contact Asana for pricing
- Manage and automate complex work across multiple departments without limits
- Enterprise Plus
- Contact Asana for pricing
- Control workflows and meet strict compliance requirements with flexibility and precision
ClickUp
ClickUp offers task management, collaboration opportunities, resource management, and “smart" functionality. ClickUp's main features include wikis, whiteboards, workflow tracking, and customizable dashboard views.
A built-in AI tool assists with everything from spellchecking and email generation to task automation and team insights.
Top ClickUp features
- Robust AI: ClickUp's built-in AI assistant automates tedious tasks and streamlines workflows.
- Data visualization: Visualize data with pie charts, sprint reports, whiteboards, and Gantt charts.
- Tailored solutions: See how teams of different shapes and sizes use ClickUp before committing to a paid plan.
- People management tools: Monitor teammates' and direct reports' workloads.
- Remote work features: Tools like screen recording and instant messaging allow for seamless remote work.
How many companies use ClickUp?
More than two million teams use ClickUp, including several global brands.
ClickUp pricing
- Free
- Free with the ability to upgrade
- Manage unlimited tasks and free plan members with 100MB of storage; best for personal use
- Unlimited
- ~$7 per user per month
- Utilize unlimited storage plus AI features and customization options; best for small teams
- Business
- ~$12 per user per month
- Manage tasks plus time tracking, workload management, and advanced automations; best for medium teams
- Enterprise
- Contact ClickUp for pricing
- ClickUp's most comprehensive plan includes everything in its other plans, plus white labeling, advanced permissions, and customer success features
Monday.com
Customers commonly use monday.com to track revenue, organize tasks, and keep everyone — including third parties like freelancers — on the same page. Main features include color-coded calendars, charts, boards, and lists that keep teams on track.
Top monday.com features
- Color-coded visualization: The platform uses a smooth, colorful user interface to indicate project/task statuses and standout data points.
- Big-picture monitoring: Get a bird's-eye view of revenue, goals, projects, tasks, and time management.
- Customizable roadmaps: See your team's big-picture plan with Gantt charts and 30+ other real-time dashboard widgets.
- Team-specific plans: Choose a plan tailored to marketing, sales, operations, research and development, or IT teams.
- Integrated automation: Create custom dependencies, reminders, and formulas that integrate other productivity apps.
How many companies use monday.com?
More than 225,000 customers use monday.com.
Monday.com pricing
- Free
- Free with the ability to upgrade
- Manage up to three boards and unlimited documents for up to two users; best for individuals
- Basic
- ~$9 per user per month
- Manage unlimited items (tasks, projects, and customers) with 5GB of storage; best for small teams
- Standard
- ~$12 per user per month
- Collaborate across teams with timelines, calendars, Gantt charts, and 250 automations per month; best for medium teams
- Pro
- ~$19 per seat per month
- Streamline complex workflows with time tracking, 25,000 automations per month, and advanced integrations; best for medium to large teams
- Enterprise
- Contact monday.com for pricing
- Manage enterprise-scale automations and integrations with multi-level permissions, advanced reporting, and real-time analytics; best for enterprise teams
Basecamp
Basecamp is a no-frills project management tool for small and medium teams. Its clutter-free dashboard includes a calendar (that syncs across apps), a deadline-sorted task list, and a list of current projects.
Basecamp also offers team chats, document storage, and asset management. This tool works best for teams that want to consolidate workflows into one central application.
Top Basecamp features
- Simple user interface: Basecamp's straightforward design encourages a simple, focused view of the essentials.
- Workflow curation: Access tasks, schedules, documents, and communication in one place.
- Organization for visual users: Basecamp's dashboard includes widgets for a visual, at-a-glance view of priorities.
- Accessibility: Users can adjust permissions and share projects with external collaborators.
- No bloat: Basecamp's no-nonsense interface has many features small and medium teams need — and nothing they don't.
How many companies use Basecamp?
More than 75,000 organizations use Basecamp.
Basecamp pricing
- Free
- Free with the ability to upgrade
- Manage one project with 1GB of storage
- Plus
- ~$15 per user per month
- Manage unlimited projects with 500GB of storage
- Pro Unlimited
- ~$299 per month for unlimited users
- Manage unlimited projects with all available features and 5TB of storage
Smartsheet
Smartsheet combines the formulaic organization of a spreadsheet with the collaboration of a project management platform. Smartsheet's features include flexible dashboard views, a built-in work approval flow, and intuitive spreadsheets that can auto-populate, generate reports, and integrate with several productivity applications.
Top Smartsheet features
- Intuitive spreadsheet capabilities: Generate “smart" spreadsheets based on data pulled from tasks and projects.
- Versatile dashboard views: Users can view their dashboard as a grid, Gantt chart, kanban board, or calendar.
- Easy proofing and approvals: Smartsheet's content management capabilities allow for built-in proofing and stakeholder approvals.
- Central reporting: The built-in spreadsheet functionality can generate custom reports.
- Brand customization: Smartsheet allows admins to customize certain user interface elements with their brand colors.
How many companies use Smartsheet?
Nearly 13.5 million people use Smartsheet, including more than 80% of Fortune 500 companies.
Smartsheet pricing
- Pro
- ~$9 per user per month
- Manage a team of 1–10 people with unlimited viewers; best for tracking, sharing, and managing projects
- Business
- ~$19 per user per month
- Align people, projects, and programs with unlimited “guests," automations, 1TB of storage, and workload tracking
- Enterprise
- Contact Smartsheet for pricing
- Build complex company-wide solutions with advanced controls, AI integration, and unlimited storage
- Advanced Work Management
- Contact Smartsheet for pricing
- Have full control over large portfolios and connect across systems like Jira and Salesforce
Jira
Jira is best known for its Agile project management and issue tracking for software development, web design, and IT teams. That's partly due to Jira's issue-tracking capabilities, including request management, backlog views, and sprint planning. Jira also caters to engineering, marketing, and operations teams.
Top Jira features
- Issue tracking and prioritization: View, categorize, and prioritize issues in Jira's backlog.
- Intuitive goal mapping: Map your team's goals to broader company goals with colorful charts and checklists.
- Dependency management: See big-picture workflows and avoid bottlenecks down the line.
- Cross-functional collaboration: With the push of a button, inform other teams about important calendar changes (e.g., launch dates).
- No-code automation: Customizable rules and approval flows keep work moving behind the scenes.
How many companies use Jira?
More than 300,000 teams around the world use Jira.
Jira pricing
- Free
- Free with the ability to upgrade
- Track unlimited goals, projects, forms, and tasks for up to 10 users with 2GB of storage and up to 100 monthly automations
- Standard
- ~$7.53 per user per month
- Manage internal and external collaborators with 250GB of storage and up to 1,700 automations per month
- Premium
- ~$13.53 per user per month
- Manage tasks and projects across teams with dependency management, integrated AI, unlimited storage, and 1,000 monthly automations per user
- Enterprise
- Contact Jira for pricing
- Manage up to 150 sites with unlimited automations and advanced admin controls
Trello
Trello condenses complex processes into one visually pleasing, kanban-style interface featuring boards, lists, and cards. This remote-friendly platform also offers brainstorming and resource management capabilities. You can choose from various use case templates if you don't want to create a custom board from scratch.
Top Trello features
- Beautifully simple interface: Trello's sleek, colorful interface and straightforward layout encourage users to focus on what matters most.
- Real-time status tracking: Board, timeline, calendar, dashboard, and map views allow users to see who's working on what and when.
- Time-saving automation: Trello boards feature no-code automation options like rules, buttons, and commands.
- A treasure trove of templates: Every type of workflow has a Trello template, from weekly standup meetings to new hire onboarding.
- Productivity plug-ins: Trello offers “Power-Ups," which customize team experiences with integrated features from Jira, Slack, Google Drive, and more.
How many companies use Trello?
Trello has more than 4.75 million users.
Trello pricing
- Free
- Free with the ability to upgrade
- Manage up to 10 collaborators with unlimited cards, Power-Ups, and storage (10MB per file), plus 250 Workspace commands per month
- Standard
- ~$5 per user per month
- Manage workflows with unlimited boards, advanced checklists, custom fields, unlimited storage (250MB per file), and 1,000 Workspace commands per month
- Premium
- ~$10 per user per month
- Track and visualize multiple projects with varied Workspace views, unlimited Workspace commands, and integrated AI
- Enterprise
- ~$17.50 per user per month
- Connect work across multiple teams with unlimited Workspaces, organization-wide permissions, heightened security, and advanced controls
Wrike
Wrike combines day-to-day work functions into one visually pleasing and easy-to-navigate dashboard. The platform is flexible and robust enough to meet most teams' project management needs. Features include request forms, drag-and-drop workload management views, time tracking, a native proofing process, reporting, and customizable dashboards.
Wrike also integrates with multiple productivity applications and document types.
Top Wrike features
- Virtually limitless customization: Rename and reorganize your team names, work item types, dashboard views, request forms, and more.
- Dynamic request forms: Editable request forms equipped with conditional logic allow you to classify requests and get precisely what you need from requestors.
- Automation options: Define and execute automated workflows to streamline processes.
- Workstream cross-tagging: Increase cross-functional collaboration by tagging people from other functional groups in broader company initiatives.
- Native proofing and approvals: Internal proofing allows for seamless feedback delivery and approvals.
How many companies use Wrike?
Over 20,000 companies across more than 140 countries use Wrike.
Wrike pricing
- Free
- Free with the ability to upgrade
- Manage tasks with board view and table view; best for individuals and small teams getting started with project management
- Team
- ~$10 per user per month
- Manage 2–15 users with unlimited projects, tasks, and subtasks, plus dashboard view, unlimited custom fields, cross-tagging, and 50 automations per user per month; best for small teams
- Business
- ~$24.80 per user per month
- Manage 5–200 users with project blueprints, unlimited request forms, unlimited dashboards, customizable items, and 200 automations per user per month; best for multiple teams across an organization
- Enterprise
- Contact Wrike for pricing
- Manage unlimited users with two-factor authentication, customizable user types, advanced admin permissions, and 1,000 automations per user per month; best for large teams
- Pinnacle
- Contact Wrike for pricing
- Harness advanced tools for projects across multiple teams with advanced reporting, resource management, budgeting, billable hours, and 1,500 automations per user per month; best for large teams with complex needs
How to choose the right project management tool
Knowing the most popular project management platforms is part of becoming an effective project manager. The ideal project management tool depends on your work type, team size, and how your team prefers to collaborate. Some key questions to consider while shopping for a project management tool include:
- What is my team's budget for a project management tool?
- How big is my team?
- What type of work do we do — and what do we need to plan our work successfully?
- How much does my team need to collaborate with other departments?
- Is my team primarily visual or more interested in numbers and nitty-gritty details?
- What project management tool do our competitors use — and would ours need to be different?
Many platforms offer free trials, so it may make sense to narrow your list down to a few different platforms and try each before committing to a paid plan.